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Fill out this form if you would like to apply to have a special event held in the City of Green Bay. The definition of a special event is: an athletic event, ceremony, demonstration, exhibition, march, pageant, parade, procession, race, show or other similar display which interferes with the normal flow or regulation of traffic upon the streets, sidewalks, or right-of-way, or the normal use of parks or other public grounds.
If in doubt, contact the Special Events Coordinator at 920-448-3006 before completing your application. If your event does not require a permit, we may not bill for an application fee.
The Special Events ordinance in Green Bay Municipal Code Chapter 10 Article IX requires that a nonrefundable application fee to cover the administrative costs of processing the permit shall be paid to the City by the applicant. Please ensure that your application is complete and your event plan well prepared since this fee is nonrefundable. Additionally, please be aware that a cancellation fee may be charged for any events cancelled within 15 days of the scheduled event date. Finally, failure to pay all fees associated with your Special Event will result in the Special Events Committee being unable to review any future applications.
https://greenbaywi.gov/DocumentCenter/View/6905/Special-Event-Application-Fee-Chart-PDF
Please enter your contact information in the section below.
Email address of the billing contact person.
Please enter the contact information for the main point of contact for the event.
Secondary contact person for day of event
Please note that our Special Events Ordinance has changed and fees for the application have increased. For new fee structure, see page 15 of the Special Event Booklet.
If yes, call 920-448-3006.
Example: Fundraising efforts, community engagement, education, athletics, arts and entertainment, parade, etc.
All traces of the event have been removed includes:
1. Clean and return City of Green Bay equipment and supplies.
2. Garbage pick-up and removal of debris on City of Green Bay property such as: streets, parks, shelters, sidewalks, trails, CityDeck, buildings, and other publicly owned property.
Please describe the occurrence of the event. Example: Every Wednesday evening from June-July. The first Monday of August, September, and October.
Or, list all recurring dates.
Please note, not all rain dates can be approved.
Approximately, how many participants, volunteers AND spectators total will attend the event?
Description of the event should include the purpose for the event, activities and the interaction between participants, workers/volunteers, and observers.
Activities not included on the application may affect the approval of the event.
Important points to cover in your description of activities: games, physical activity, entertainment, arts and crafts.
PLEASE DESCRIBE IN DETAIL:
Please note: the City of Green Bay can not speak for or approve events out of our jurisdiction including but not limited to: Brown county, the Coast Guard, the Department of Transportation, State of Wisconsin agencies, and/or surrounding villages and towns. You will need to get a permit/authorization from each organization directly.
Please note: not all street closures will be approved.
Please select all that apply and call Brown County Health Department 920-448-6400 for authorization and permit.
Please select all that apply. Each activity requires a separate permit or authorization.
You are responsible to ensure that you or the vendors have appropriate documentation prior to your event.
Please call our Parks, Recreation and Forestry Department at 920-448-3365 to reserve your facility or amenity.
Will the organizer serve or sell fermented malt beverages or wine at this event? If yes, then you must obtain a Picnic Permit.
Call Green Bay metro Fire Department's Fire Marshal Division by calling 920-448-3289.
Tent permit forms are available online or call 920-448-3300 for questions.
Please call the Risk Department at 920-448-3125.
If you are requesting amplified sound before 7am or after 10pm, call the Green Bay Police Department 920-448-3217.
Fireworks off/over the water, boat race, boat parade, concert on the water, etc. Apply with the U.S. Coast Guard. https://homeport.uscg.mil/Pages/MarineEventFormSubmission.aspx Call 414-747-7100 with any questions.
Please be prepared to provide your authorization to complete your permit with the City of Green Bay.
Please select all that apply. These activities do not need any additional permits.
How many animals? What kind of animals?
Describe which parking lot and the activity being proposed. Please call Specials Events Coordinator at 920-448-3006 to discuss. Some parking lot events require additional permits or authorizations.
The Green Bay Fire Department will determine safety measures required for the event and the number of staff.
The Green Bay Police Department will determine security required for the event and the number of staff.
If you would like to have representation from the Fire Department as part of a community event, (not as working Emergency Medical personnel) please follow the link to submit a form.
If you would like to have representation from the Green Bay Police Department as part of your community event, (not as working Police Officers) please call 920-448-3217.
A parking voucher is a ticket that each attendee would receive at the event. They would bring it with them to the parking ramp when they exit.
To request vouchers, call 920-448-3056.
A certificate of insurance may be required if your event is approved.
Please follow the link to view a sample COI (Certificate of Insurance). The City of Green Bay must be listed as "Additionally Insured and as Policy Holder" as demonstrated on the following example. Special Events Certificate of Insurance Example.
Please view the Special Events Guide for further explanation of the City of Green Bay's insurance requirements. Page 8, 9, and 10 specifically.
Upload a map of your event with street names visible and a marking of where the event will take place. Refer to page 11 of the Special Events Guide to see an example of a site map. On your site map, be sure to include where bathrooms, food trucks, inflatables, etc. will be located and include Parking plan/notes on this map.
Click for the Special Events Guide.
Click for the Special Events ordinance.
Once applications are submitted they will be sent to the Special Event Committee to see if the application will be ACCEPTED. Once an application is accepted it is still subject to final APPROVAL. Refer to the Special Events Guide for the application fees associated with Special Event applications (fees beyond the special event application fee may be charged depending on which City services are required). You may be required to attend a meeting of the Special Events Committee.
The parties acknowledge and agree that this Special Event Application may be executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. I hereby accept, acknowledge and agree to the terms and conditions set forth in this Special Event Application, and agree to pay any and all fees, including an application fee, and cancellation fee (if applicable), associated with this application as prescribed in the Special Events ordinance. I understand and acknowledge that failure to pay all fees associated with my Special Event will result in the Special Events Committee being unable to review any future applications. I hereby certify that the forgoing facts concerning my Special Event are true to the best of my knowledge and agree to provide my event insurance certificate to the City (if applicable) prior to my event in order to obtain final approval for my event. I acknowledge that submittal of this form is an application for review of my proposed Special Event and is not a Special Event permit. I agree to not hold my Special Event until I receive the formal Special Event permit from the City of Green Bay. I also agree and understand that the issuance of a Special Event permit from the City of Green Bay does not construe any obligation, commitment, or agreement, formal or informal, of sponsorship or partnership from the City or any of its elected and appointed officials, employees and volunteers, boards, commissions, or authorities.
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