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The Special Events ordinance in Green Bay Municipal Code Chapter 10 Article IX requires that a nonrefundable application fee to cover the administrative costs of processing the permit shall be paid to the City by the applicant. Please ensure that your application is complete and your event plan well prepared since this fee is nonrefundable. Additionally, please be aware that a cancellation fee may be charged for any events cancelled within 15 days of the scheduled event date. Finally, failure to pay all fees associated with your Special Event will result in the Special Events Committee being unable to review any future applications.
Please enter your contact information in the section below.
Please enter the contact information for the main point of contact for the event.
Please note that our Special Events Ordinance has changed and fees for the application have increased. For new fee structure, see page 15 of the Special Event Booklet.
If so, you may be asked to attend a Special Events Meeting. Please contact our Special Event Coordinator for support. 920-448-3006
Approximately, how many participants AND spectators total will attend the event?
Please be extremely detailed in your description. If this event is part of a series, but differs in location, a separate application must be submitted for each event that is at a different location, ensuring each description accurately details the differences.
Activities not included on the application may affect the approval of the event.
Please describe the occurrence of the event.
Example: Every Wednesday evening from June-July. The first Monday of August, September, and October.
PLEASE DESCRIBE IN DETAIL:
* The city/cities, villages, and or towns that will be impacted.
* Parks, shelters, park green space, or trails that may be part of this event.
* Include all buildings, streets, parking lots, sidewalks, any public or private spaces.
* Add any details related to location not covered above.
Please list street names you are requesting to be closed. Please note, not all street closures will be approved.
Please select all items that will be at the event. Provide proof of insurance. If the event will have food or beverages, reach out to the Brown County Health Department (920) 448-6400.
A certificate of insurance may be required if your event is approved.
Please follow the link to view a sample COI (Certificate of Insurance). The City of Green Bay must be listed as "Additionally Insured and as Policy Holder" as demonstrated on the following example. Special Events Certificate of Insurance .
Please follow the link for further explanation of the City of Green Bay's insurance requirements. Page 8, 9, and 10 specifically. Special Events Guide.
(Police may require presence based on nature and size of event.)
You will need a permit from the Development Department if you will: a) erect a tent over 400 square feet (measure the separation distance from the point where the tent is anchored, not the sidewalls or limits of the tent); b) erect smaller tents where the aggregate area, erected within 12 feet of each other, is greater than 400 square feet; c) erect an open tent over 700 square feet; d) erect smaller open tents where the aggregate area of the smaller open tents, erected within 12 feet of each other, is greater than 700 square feet; e) use electricity in the tent or for the event. If yes, a tent permit will be required from our Community & Economic Development Department.
Upload a map of your event with street names visible and a marking of where the event will take place. Refer to page 11 of the Special Events Guide to see an example of a site map. On your site map, be sure to include where bathrooms, food trucks, inflatables, etc. will be located and include Parking plan/notes on this map.
Most Special Events require event insurance. Although it is not required immediately in this application, for those events that require insurance, the Certificate of Insurance (COI) is a final requirement that must be satisfied before a Special Event permit will be issued.
Click for the Special Events Guide.
Click for the Special Events ordinance.
Once applications are submitted they will be sent to the Special Event Committee to see if the application will be ACCEPTED. Once an application is accepted it is still subject to final APPROVAL. Refer to the Special Events Guide for the application fees associated with Special Event applications (fees beyond the special event application fee may be charged depending on which City services are required). You may be required to attend a meeting of the Special Events Committee.
The parties acknowledge and agree that this Special Event Application may be executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. I hereby accept, acknowledge and agree to the terms and conditions set forth in this Special Event Application, and agree to pay any and all fees, including an application fee, and cancellation fee (if applicable), associated with this application as prescribed in the Special Events ordinance. I understand and acknowledge that failure to pay all fees associated with my Special Event will result in the Special Events Committee being unable to review any future applications. I hereby certify that the forgoing facts concerning my Special Event are true to the best of my knowledge and agree to provide my event insurance certificate to the City (if applicable) prior to my event in order to obtain final approval for my event. I acknowledge that submittal of this form is an application for review of my proposed Special Event and is not a Special Event permit. I agree to not hold my Special Event until I receive the formal Special Event permit from the City of Green Bay. I also agree and understand that the issuance of a Special Event permit from the City of Green Bay does not construe any obligation, commitment, or agreement, formal or informal, of sponsorship or partnership from the City or any of its elected and appointed officials, employees and volunteers, boards, commissions, or authorities.
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