SECTION I: PARATRANSIT SERVICE DESCRIPTION
A. Service Background
Green Bay Metro offers Paratransit service programs to individuals with qualifying disabilities. Paratransit is a demand response service where the vehicle does not follow a fixed route or schedule.
Some of Green BayMetro’s Paratransit services are provided by a private contractor. The contractor utilizes demand response sedans and lift-equipped vehicles to serve the needs of ambulatory and non-ambulatory riders. The service is shared ride, so riders may share the vehicle with other riders during their trip. The current Paratransit provider is MV Transportation.
The Americans with Disabilities Act (ADA) requires federally funded public transit systems to provide a complementary Paratransit service for individuals with a disability whose condition prevents them from using the fixed route bus service. Green Bay Metro’s core Paratransit service program was established to comply with the ADA.
This document is designed to provide information regarding Green Bay Metro’s ADA Paratransit program. Some of the ADA standards cited in this document do not apply to non-ADA Paratransit programs.
SECTION II: ADA PARATRANSIT ELIGIBILITY PROCESS
A. Application Materials
The ADA Paratransit Eligibility Form and other information for Green Bay Metro’s Paratransit services are available in print form at the Green Bay Metro office (901 University Avenue in Green Bay). Forms are also available for download on Green Bay Metro’s website, www.greenbayMetro.org. Hearing impaired customers can contact Green Bay Metro through the Wisconsin Telephone relay system line (1-800-947-3529).
B. Program Eligibility
Green Bay Metro determines eligibility upon review of a completed eligibility form containing information regarding the applicant’s functional ability to board, ride, or disembark from Green Bay Metro fixed route buses. Green Bay Metro reserves the right to require a medical professional’s opinion and/or a functional assessment prior to determining eligibility.
The ADA certification may be conditional or unconditional depending on the applicant’s abilities. Green Bay Metro, in accordance with Title III of the Americans with Disabilities Act of 1990, will determine eligibility no later than 21 days after receiving the completed application. This does not include time waiting for requests for more information from the applicant or the applicant’s health care professional.
After the completed eligibility form is received, a Green Bay Metro staff member will call to schedule an in-person interview. Interviews are conducted by appointment. If necessary, transportation to and from the interview will be provided free of charge.
Within 21 days, a written response will be mailed to the individual notifying them of their eligibility status. If eligibility is denied, a reason for the denial will be included in the letter along with a copy of Green Bay Metro’s Appeal Policy. Be advised that you have the right to appeal this decision. (See Section II C. Appeals Process)
Individuals meeting any of the following two criteria will be determined ADA Paratransit eligible as defined by the Americans with Disabilities Act (ADA):
1. A person who cannot navigate the transit system without assistance. This includes an inability to board, ride, or disembark from a fully accessible Green Bay Metro bus.
2. A person who, because of a disability, cannot travel to or from the bus stop due to, for example, distance, terrain, weather, safety, or other obstacles that impede them due to their disability.
All Green Bay Metro buses are equipped with a ramp and other accessible features. All routes are served by accessible buses, so there is no eligibility based on inaccessible vehicles. If there is a mechanical failure of a bus’s accessible features, the vehicle is immediately replaced with a fully functioning spare bus.
Type of ADA Eligibility:
1. Unconditional (all trips)-An individual with disabilities that cannot use the fixed route bus system under any circumstance.
2. Conditional or Trip by trip (some trips)-An individual with disabilities that can be reasonably expected to make some trips by bus, but requires Paratransit for trips under certain circumstances (e.g., deep snow or variable health conditions).
3. Temporary Disabilities-An individual with disabilities that cannot use the fix route bus system for a limited period of time.
Once the applicant is certified as eligible, the applicant will receive a Paratransit photo identification card, allowing the applicant use of the Paratransit system. For people granted eligibility, the documentation of eligibility will include at least the following information items on the identification card:
1. User ID number
2. User name
4. An expiration date for eligibility
5. Personal Care Attendant (PCA) will state yes or no
C. Appeals Process
An appeal process will be available to those individuals wishing to dispute a conditional, certification, denial certification, or service suspension.
1. Green Bay Metro requires all appeals be made in writing within 60 days of being notified of a service decision. Appeal letters may be sent to the following:
Green Bay Metro
901 University Ave
Green Bay, WI 54302
2. The Disability Advisory Committee (DAC) will hear the appeal first. If the DAC upholds the decisions, the individual may request an appeal to the Green Bay Transit Commission. (herein after referred to as the Commission)
3. Green Bay Metro will notify the individual of the Commission’s ruling on the appeal within 10 days. This notification will outline the ruling and supporting reasons.
4. Once the individual has been informed of the Commission’s ruling, the decision will be implemented on the next day of service.
5. All decisions made by the Commission are final.
SECTION III: SERVICE POLICIES
A. Service Hours and Days
1. Trips can be scheduled for pick-up as early as 8:00 AM and as late as 5:00 PM Monday through Friday. Trips for Saturday can be scheduled for pick-up as early as 7:15 AM and as late as 6:00 PM.
2. Service is provided Monday through Saturday throughout the year, except for the following observed holidays:
- New Year’s Day
- Memorial Day
- Independence Day
- Labor Day
- Thanksgiving Day
- Christmas Day
3. Service is provided at all times that Metro fixed routes operate.
B. Service Parameters
Service is only provided inside the service area as defined by the requirements of the Americans with Disabilities Act (ADA). The area is defined as an area within ¾ of a mile on either side of a fixed route. (Map enclosed).
C. Levels of Service and Fares
The basic mode of service for complementary paratransit is demand responsive, origin-to-destination. Door-to-door service is provided.
The Green Bay Transit Commission establishes fares for the Green Bay Metro system. The current Paratransit fare is as follows:
- Basic service: $3.00 per one-way trip.
- Agency fare: $15.00 per one-way trip.
Riders can pay the driver the exact cost of the one way trip or use a Paratransit ticket. Paratransit tickets can only be purchased at the Green Bay Metro office or at participating outlets.
D. Trip Scheduling
Paratransit riders reserve trips by calling the service provider’s dispatch number during business hours of 8:00 AM to 5:00 PM Monday through Friday and 7:15 AM to 6:00 PM Saturday. The caller should be prepared to provide the dispatcher the following information: first name; last name; phone number; how they intend to pay the fare; origin address; destination address; accompanying companion(s), if needed; accompanying equipment(e.g., oxygen tank and respirators); ambulatory or non-ambulatory and desired arrival time.
Next day or subscription service is available by contacting the provider’s dispatcher. Trips can be scheduled up to 14 days in advance. The more notice given, the better the chance the requester has of obtaining a desirable pick-up time.
During periods of high demand, it may be necessary for dispatchers to negotiate pick-up times; however, the rider will not be required to schedule a trip more than one hour before or after the desired pick-up time.
Same day call-ins, including unscheduled requests for return trips, might not be accepted. “Will Calls” will only be accepted if a trip has been scheduled. You must have a scheduled pick-up time. A rider can call to request an earlier pick-up time before their scheduled trip, but Green Bay Metro cannot guarantee that the requested pick up time will be accepted. We cannot assure any specific pick-up time.
E. Trip Purpose
The ADA prohibits restrictions or priorities based on trip purpose. All trips are served in the order received and as scheduled. For state and federal reporting purposes, riders may be requested to provide the reason for the trip, but will not be denied service based on trip purpose.
F. Service Reservation
There are two types of reservations: advance and subscription. Advance service includes trips scheduled for next day service. Subscription service is defined as trips that are set up for a rider to occur on a regular basis (daily, weekly, monthly).
The rider must demonstrate a pattern of the subscription trips for 30 days prior to subscription service being implemented. Riders must travel to and from the same destination, with similar pickup and drop-off times, at least once a week for 30 days to demonstrate a pattern for subscription service.
Riders are allotted one permanent change per subscription trip to their subscription service. Permanent changes are defined as changes to pickup time, locations, number of companions, and other factors that may affect scheduling. More than one change may result in the subscription being cancelled.
Subscription trips that are cancelled 25% or more within a 30 day period may result in the cancellation of subscription service.
The rider is to be aware that subscription service will be automatically cancelled on all Federal holidays.
If the destination and/or origin address changes, the rider has to cancel their current subscription and a new subscription must be implemented. The rider must demonstrate a pattern of the new subscription as described above.
Subscription service may take up to fourteen (14) calendar days to implement.
Prior to subscription service being established riders must continue to call for a scheduled pick-up time.
Subscription service may be placed on hold for a maximum of 14 days within a rolling 90 day period. The exact same subscription must be implemented, or it will be handle as a new subscription.
Subscriptions which have been inactive for longer than 30 days will be cancelled. The rider is responsible for rebooking inactive subscription trips. If a client rebooks a previously existing subscription after 30 days and the subscription is identical to the original, the 30 day pattern is not required.
Green Bay Metro limits the number of subscriptions riders at 60 percent. Once the limit is met the rider will be added to a waiting list.
G. Multiple Destinations
Each trip includes one destination. Brief stops at locations before the scheduled destination will not be allowed. If multiple destinations are needed, each section of the trip must be scheduled separately and the rider must pay a fare for each ride.
H. Identification Card
All certified clients will receive a Paratransit Identification Card after their application is processed. The card must be kept current and presented to the driver upon boarding the vehicle.
It is the rider’s responsibility to keep the card’s information current. If a rider’s address or name changes, the rider should contact Green Bay Metro to update this information. Clients are required to reapply for ADA certification every three (3) years.
I. Pick-Up Window
When your pick-up time is scheduled, the vehicle can arrive anytime within a 30-minutes pick-up window, which is defined as fifteen (15) minutes before and fifteen (15) minutes after the scheduled pick-up time. For example, if your appointment is scheduled for 9:00a.m., the pick-up window time frame is 8:45a.m.to 9:15a.m. It is the rider’s responsibility to be prepared to board the vehicle within the pick-up window.
J. 5-Minute Wait Time
Once the vehicle arrives in the allotted pick-up time, the driver will wait for up to five (5) minutes for a rider. If the rider is not prepared to board within this five (5) minute period, the trip will be counted as a no-show and the vehicle will be dispatched to another location. It is the rider’s responsibility to be able to clearly see the area where a vehicle would arrive for pick-up. The rider should be prepared to approach the vehicle when it arrives unless driver assistance was requested when the ride was scheduled.
When a rider needs to cancel a trip, the cancellation should occur more than one hour prior to the scheduled pick-up time. A late cancellation (less than 1 hour) is considered a no-show (see the “No-Shows” policy below).
A no-show occurs when the Green Bay Metro Paratransit vehicle arrives at your pickup location within the 15 minute window, waits the required five (5) minutes and you do not board the vehicle. A Late cancellation occurs when the scheduled trip is canceled less than 1 hour prior to the scheduled pick up time. Late cancellations will be considered and treated as no-shows. Three (3) no-shows within any 30 day period may result in the following sanctions being imposed if the frequency of no-shows is greater than 10% of the reserved trips:
- The first no-show: Letter stating date of no-show and a copy of the no-show policy.
- The second no-show: Letter stating date of the no-show and a copy of the no-show policy.
- The third no-show: Letter stating date of the no-show, a copy of the no-show policy, imposition of a 7-day suspension if applicable and a copy of the Green Bay Metro appeals process.
Any person suspended from service has the right to appeal the decision. ADA Service may continue during the appeals process.
Any individual may, in lieu of a 7-day suspension, have the option to pay a NO-SHOW FEE. The cost of the No-Show Fee will be $15.00 to eliminate one no-show trip. The No-Show Fee must be paid at the office of Green Bay Metro before service is reinstated.
N. Prohibited Behaviors
To ensure safety, our rider policy prohibits seriously disruptive behavior, public health threats, and refusal to comply with rules. If the prohibited behavior results from a disability, GBM may require that a personal care attendant ride with the rider to control the prohibited behavior.
O. Personal Care Attendants and Companions
One personal care attendant (PCA) per ADA program rider is permitted to ride free.
One companion may accompany a program rider, but must pay the current cost for each one-way trip. Additional companions may ride and pay a fare, if space is available for safe transport. PCA’s and companions must have the same origin and destination as the program rider.
Arrangements for all additional companions must be made at the time of the reservation. Program rider must supply child safety seat for accompanying infants and small children.
P. Visitors and Reciprocal Eligibility
Visitors are eligible for 21 days of service in a 365-day period beginning on the first day the service is used by the visitor. For additional days of service, the individual is expected to register under Green Bay Metro’s eligibility procedures.
For individuals who reside outside the Green Bay Metro service jurisdictions, Green Bay Metro shall certify an individual with a disability as a visitor when providing documentation of residence, a statement that because of their disability they are unable to access the fixed route, and, if requested, documentation of disability.
Green Bay Metro shall accept the certification of another transit agency for visitor service.
Individuals from outside the Green Bay Metro service jurisdiction may also self-certify that they are unable to use the fixed route system for visitor service.
Q. Medical Equipment
Green Bay Metro allows riders to bring medical equipment such as respirators and portable oxygen tanks on board vehicles. Oxygen tanks should remain upright at all times and must be secured to the mobility device or held in an upright position.
R. Carry on
Each eligible rider is allowed to carry on up to four (4) carry on. This includes personal belongings and grocery bags.
SECTION IV: RIDER POLICY
The purpose of the rider policy is to set guidelines for refusal or suspension of transportation services administered or provided by Green Bay Metro.
This policy applies to circumstances and/or behavior that occurs on Green Bay Metro property, vehicles, or while boarding Green Bay Metro vehicles.
Services may be refused, suspended, or conditioned due to the following circumstances and/or behaviors:
- Documented Pattern of No-Shows (see Section III L.)
- Seriously Disruptive Behavior
- Public Health Threats
- Refusal to Pay the Applicable Fare
- Refusal to Comply with Safety Rules
A. Seriously Disruptive Behavior
Service may be refused to riders who engage in violent, illegal, or seriously disruptive behavior. Seriously disruptive behavior includes, but is not limited to, the following:
- Getting out of a seat while a Paratransit vehicle is in motion
- Leaving a Paratransit vehicle while it is parked to pickup or drop off another rider
- Disturbing a vehicle operator while the operator is driving
- Violent behavior
- Physically or verbally threatening vehicle operator, dispatcher or other riders
- Smoking while onboard a vehicle
- Damaging or destroying vehicle equipment
- Engaging in conduct or activity that is a danger to the rider, other riders, or the driver
- Offensive language
B. Public Health Threats
Service will be refused to any rider who poses a potential public health threat. Examples of public health threats include, but are not limited to the following:
- The existence of excrement on clothes or on hands
- The existence of other body fluids, such as blood or vomit
C. Refusal to Comply with Safety Rules
A rider that refuses to comply with posted safety rules or driver instructions may be refused service.
Riders must be able to physically board and alight from the bus. If a rider can not physically board or alight from a bus, the rider will need to acquire the resources needed to overcome their disabling condition, such as, a mobility device and/or personal care attendant.
D. Service Refusal Process
The vehicle operator has the authority to refuse service on the day of the violation. Violations of these rules will be reviewed by Green Bay Metro staff for further action.
The Transit Director, or his/her designee, is authorized to suspend or refuse the provision of service to riders who: (1) violate Green Bay Metro’s no-show policy; (2) engage in violent, seriously disruptive, or illegal conduct; (3) pose a public health threat; (4) refuse to pay the applicable fare; or (5)refuse to comply with safety rules. The term of the suspension or refusal of service shall depend on the nature and seriousness of the prohibited conduct.
To the extent feasible, the rider shall be notified in writing. The written notification will state the specific basis for the proposed action, the proposed sanction, and the appeal process.
SECTION V: PARATRANSIT PERFORMANCE MONITORING
Green Bay Metro is responsible for ensuring Paratransit service performance complies with the Americans with Disabilities Act. Service oversight of the provider is completed through review of monthly trip records, on-site meetings, feedback received through the complaint and comment process, and periodic surveys of riders. In general, the ADA requires Paratransit service provided to riders with disabilities to be comparable to what is provided to riders of the fixed route bus system. Green Bay Metro has developed standards based on regulatory requirements and nationally recognized guidance related to Paratransit service. Below is a list of performance measurable to ADA Paratransit service and established standards within each measure.
A. On-Time Performance
A Paratransit vehicle is on-time if the vehicle arrives with a 30 minutes pick-up window. This is defined as fifteen (15) minutes before and fifteen (15) minutes after the scheduled pickup time. Green Bay Metro monitors trip records from all ADA trips to track on-time performance. The goal is for 95 percent on-time performance. Will-calls trips and other non-ADA trips are not included in this goal. When on-time performance falls below 95 percent, Green Bay Metro will meet with the contractor to determine factors that impact on-time performance and corrective actions, if needed.
B. Phone System Access
The standard is to minimize call hold times. Our goal is for 95 percent of calls to be answered within 3 minutes and 99 percent answered within 5 minutes. Green Bay Metro analyzes this measure by randomly monitoring the provider’s phone access and documenting call hold times. Rider complaints are also used to determine if phone access capacity constraints occurred.
C. Overall Customer Satisfaction
Every year, Green Bay Metro surveys a segment of ADA Paratransit riders. Riders are asked to rate their satisfaction with on-time performance, dispatcher courtesy, driver courtesy, driver sensitivity, vehicle cleanliness, and overall ride quality. The survey also allows riders to write in comments and provides valuable information about customer satisfaction over time. The results are reviewed with the provider to identify areas of improvement and areas of success.
D. System Capacity
Green Bay Metro’s Paratransit system is prohibited from having any capacity constraints. Trip demand must be adequately served to provide equivalent access when compared to the fix route bus system. Green Bay Metro monitors the following to ensure adequate capacity: trip denials; no-shows; subscription rides; customer complaints; and vehicle used.
SECTION VI: GREEN BAY METRO’S ACCESSIBLE BUS SERVICE
ADA Paratransit programs are designed to provide transportation for individuals with disabilities that are unable to board, ride or alight from a bus; or when environmental or architectural barriers prevent a rider with disabilities from getting to or from a bus route stop. When these conditions are not present, riders with disabilities must utilize the fixed route bus routes to meet their mobility needs.
The fixed route bus offers a cost effective and accessible service. By presenting your Paratransit program identification card, you qualify for the reduced cash fare or reduced 30-day pass.
Each bus contains accessible features, including: kneeling capability (bus lowers to make the first step easier); a ramp for wheelchair boarding; on-board wheelchair securement areas; and stop announcements by drivers.
Due to the unsafe nature of a rider incapable of negotiating steps to board the vehicle, Green Bay Metro requests such riders utilize the boarding chair (standard wheelchair) to board the vehicle. This recommendation is for the protection of all riders. Should a rider deny this request, he/she shall be asked to sign a release form prior to boarding.
Due to the high center of gravity of scooter-type mobility aids and the recommendation by scooter manufacturers, Green Bay Metro recommends that riders not be seated on the scooter either while the lift or the vehicle is in motion. It is recommended also that riders utilize the boarding chair during these instances. This recommendation is for the safety of the riders. Should a rider deny this request, he/she will be asked to sign a release form prior to boarding.
Each vehicle carries a boarding chair (standard wheelchair) for use by riders that cannot climb the steps to board the vehicle. Riders in scooters or riders whose mobility device does not fit on the lift and are able to transfer without assistance to the boarding chair may also utilize the chair.
Riders can sit in the boarding chair while the lift is in operation. This chair is provided for the safety of the rider.
Green Bay Metro drivers are trained to safely secure wheelchairs. Mobility aide tie-downs are used to secure mobility aides. The vehicles are designed to utilize four (4) straps to secure the mobility device in a forward facing position. All four straps must be secured to the mobility device prior to the vehicle moving. Each vehicle provides seatbelts for all riders. It is required that all riders utilize them for their safety. Green Bay Metro drivers also assist with the use of ramps and securement devices.
Green Bay Metro does not provide assistance when safety to drivers or riders is at risk. When a driver’s or rider’s safety is at risk, Green Bay Metro staff may recommend use of a personal care attendant or Paratransit service for the rider.
Green Bay Metro will provide to its riders, upon request, service materials including maps, applications and policies in an accessible format for disabled riders. If an accessible format is unavailable, Green Bay Metro will accommodate the rider’s request to the best of its ability.
FREQUENTLY ASKED QUESTIONS (FAQ)
Question: When can I start riding the Paratransit van?
Answer: As soon as you receive your approved Paratransit Identification Card.
Question: What if I run late at the doctor?
Answer: You must notify the dispatcher that you will not make your pick-up time and call when you are ready. The Paratransit Provider will send a ride as soon as possible. The missed ride will not result in a no-show being recorded. However, a late call will be recorded.
Question: Does the cancellation left on the answering machine count as the time the ride was cancelled?
Answer: Yes. The recorder time stamps each message and that time will be listed as the cancellation time.
Question: Do I have to call every weekday for a trip if the time and days that I travel are the same week-to-week?
Answer: No. Subscription service is available when travel is at the same time and day each week. However, when necessary, a passenger must remember to cancel a subscription ride to avoid a no-show being recorded. See “Section II ADA Paratransit Eligibility Process”
Question: Will I be taken directly to and from my destination?
Answer: Not necessarily. The Green Bay Metro Paratransit service is public transportation and sometimes share rides.
Question: What is origin to destination?
Answer: This means the driver will pick you up at your origin and drop you off at your destination.